Place of Work: Buckinghamshire
Position Type: Permanent
WHO ARE RINGWAY JACOBS
We are Ringway Jacobs, a leading highways service provider working with local authorities across the UK. Formed in 2005, specifically to provide road network management solutions to local government, our unique blend of engineering capability, innovation and customer care make us the best in class. We support over 10,000 miles of highways, 8,400 miles of footway, almost 7,000 miles of public rights of way and 242,000 street lights. We excel in delivering safe, sustainable service excellence, through our passion, integrity and collaborative culture.
THE SUCCESSFUL CANDIDATE WILL HAVE;
•A level, HNC educated, or equivalent experience including GCSE or equivalent in English and Maths
•Excellent self-organisation and administration skills
•Proven communication skills
•Understanding of sensitivities when responding to local politicians and key stakeholders
•Good geographical knowledge of local area and the Buckinghamshire road network.
•Ability to build and maintain effective working relationships with key people both internally and externally.
•Ability to work well as part of a team
YOU WOULD BE RESPONSIBLE FOR
• Taking responsibility for the collation and distribution of information required for any FOIs requested of the revenue team
•Assisting the Area and Office Manager with monitoring and updating of the office compliance folder / compliance calendar weekly.
•Coordinating customer requests to ensure they are kept up to date, with the support of the revenue team, through the Confirm Software System.
•Assist the Area Manager with the updating and monitoring of the automated impressed stock database (training to be provided)
•Ensuring that all records on Confirm are monitored and kept up to date.
•Provide resilience by assist the area scheduler with the programming/ allocation of works in their absence (training to be provided)
•Assist the office manager in keeping staff personal files up to date.
•Assisting operational staff with Admin/ HR issues.
•Take lead on recording staff holidays/ sickness.
•Date stamping and allocating post within the office.
•Scanning and Filing/ archiving documents on a daily/ weekly basis.
•Ensuring the required stationary levels monitored/ maintained.
•Keeping noticeboards up to date with relevant information.
•Other administrative duties as required by the team and commensurate to the level of the post holder.
If you require further details, please contact our Resourcing Team on 0330 311 2502 or e-mail them on firstname.lastname@example.org, or click on the Apply Now button.
As an equal opportunities employer, should you require any reasonable adjustments to be made as part of the application process please contact us directly.